Executive Assistant to CEO

Heirloom

San Francisco, CA, USA

Full time

Tech + Digital

Mar 18

This job is no longer accepting applications.

About Us 

All across the world, from the azure pools of Turkey and Oman to the travertine terraces of Yellowstone, our planet quietly pulls carbon dioxide from the air and turns it to stone. For eons, Earth has relied on this process to balance its carbon cycle. What if it could be harnessed? What if we could do it faster, in larger quantities, and at a low enough cost to make it an effective tool in the fight against climate change? 

At Heirloom, we are turning that into reality. We use the natural carbon capture properties of abundant minerals to pull CO2 from the air, and store it permanently underground. We come to work every day to slow climate change, and are united behind a single, common goal - to remove 1 billion tons of CO2 from the sky by 2035, and to not stop before we get there.  

We bring together the precise recipe of science, technology, know-how, and strategy necessary to make low cost, high quality carbon removal a reality. If we’re successful, we will directly mitigate climate change, build a world we can proudly hand over to our children and grandchildren, and catalyze an industry that will rival the largest the world has ever seen. If you want to change the planet, come join us. 

Our Commitment to Diversity, Equity, and Inclusion 

As temperatures continue to rise, individuals from marginalized communities will face the harshest impacts of climate change. We believe wholeheartedly that building a diverse company is critical to Heirloom’s success. To accomplish this, we’ve put recruiting, hiring and retaining individuals from underrepresented groups at the top of our priority list. We urge you to apply if you identify as Black, Native Hawaiian or Pacific Islander, American Indian or Alaskan Native, Hispanic or Latino, LGBTQ+ – or with any other underrepresented group – even if you don’t tick all the boxes in the description below. 

The Role 

You will partner closely with the CEO, cross-functional team members, and potential investors. You have a strong work ethic, high attention to detail, and excellent communication skills. You thrive in a changing, dynamic environment and are exceptionally flexible, able to carry out a broad scope of responsibilities including schedule management, event coordination, project planning, and communication management on behalf of the team.

What you will do

  • Proactively manage, assess, and predict the day-to-day needs of CEO to ensure he is prepared for all meetings and events
  • Manage CEO’s schedule (e.g., meetings, calls, travel, interviews, presentations, conferences, and events) 
  • Serve as a liaison between CEO and internal/external parties 
  • Partner with CEO to track key project milestones as well as progress against personal, team, and company goals/targets
  • Proofread and edit CEO’s written articles/posts and other documents to fix errors and improve readability/clarity
  • Coordinate logistics for speaking engagements like keynote addresses, podcasts, interviews and assist with presentation/speech preparation as needed.
  • Assist in coordinating company events as needed 
  • Assist with coding of charges in online books (Quickbooks)
  • Track overall expenses against organization’s annual budget

What you will bring

  • You are incredibly organized, with superb attention to detail and a strong ability to execute
  • You are excellent with time management and able to quickly shift tasks and priorities as needed
  • You have a knack for working across various roles and teams in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient
  • You communicate, perform, and react well under pressure or ambiguity
  • You enjoy optimizing processes to make them more efficient
  • You are adept at handling sensitive information and situations with care and confidence
  • You are able to anticipate and respond to the needs of others before they arise

Bonus Points

  • You have experience in a high-growth technology startup

Our Principles

  • Radical Honesty means we are open, transparent, and inclusive in everything we do. We aren't scared to challenge each other, but bring clear motives and our best intentions when we do.
  • Persistent Optimism means we carry an infinite amount of optimistic energy with us on our journey, constantly chipping away at what may seem insurmountable.
  • Continual Discovery means we maximize our learning rate. Compounding knowledge is our key to victory - we continuously hone our crafts, seek the fastest paths to new learning, and are quick to absorb new knowledge.

Why you should join Heirloom

  • We are solving the engineering problem of our generation.  Climate change is an existential threat, and we need as many of the world’s motivated minds as possible to help. There is no greater challenge or opportunity than fighting climate change. 
  • We have done this before.  We’re engineers, scientists, and concerned humans from companies like Tesla, Apple, Plenty and Google, and Universities like Penn and Berkeley. We’ve built technology used by millions of people around the world, and we’re using that experience to build a more equitable, prosperous future for all.
  • We are a united, resilient, and optimistic bunch.  We are all here for the same reason - to slow climate change. We recognize the magnitude of the challenge ahead of us, and believe we can solve it. We can see a hopeful future where we eventually reverse climate change. It won’t be easy, but we won’t quit.
  • We are backed by the best climate partners in the world.  We’re well funded by investors from Breakthrough Energy Ventures, Ahren Innovation Capital, Carbon Direct, Microsoft, Lowercarbon Capital, ARPA-e and the National Science Foundation. Our early customers include Stripe, Shopify, and Klarna, and we’re building durable partnerships that enable us to tackle this decades-long problem.

Perks and Benefits

  • Covered health, dental and vision.  Health, dental and vision insurance covered by Heirloom.
  • Generous parental leave.  16 weeks paid leave for all Heirloom employees, regardless of primary/secondary caregiver status.
  • Generous stock options
  • Flexible time off.  Unlimited PTO for exempt (salaried) employees & 80 hours for full time non-exempt (hourly) employees.
  • Stay healthy.  Monthly health and wellness reimbursement.
  • Learn on the job.  Robust annual education and conference budget, including airfare and hotel costs.


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Heirloom

Restoring balance to our atmosphere

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