Donor Relations Coordinator

Mount Holyoke College

South Hadley, MA, USA Remote

Full time



Mar 28

This job is no longer accepting applications.

The Donor Relations Coordinator reports to the Director of Stewardship & Donor Relations. The Coordinator is responsible for managing and executing all administrative tasks required to efficiently and effectively support the Stewardship & Donor Relations team. The Coordinator works closely with Advancement Services and College Communications, to ensure terms and gift agreements comply with MHC standards, and are consistent with college priorities. 

Roles and Responsibilities:

Data Entry and Maintenance

  • Centrally track and coordinate data related to stewardship activities and maintain accurate information on shared drive and in the Advancement database. 
  • Prepare detailed reports as necessary. 

Donor Engagement

  • Assist with preparation of acknowledgment letters including data clean-up, mail merge and coordination with offices of the VP of Advancement and President.
  • Work closely with Assistant Director of Stewardship to manage logistics of donor recognition activities, including memorial and tribute gifts.
  • Assist with planning and coordinate logistics for numerous donor events throughout the year.
  • Assist in the development of invitations and guest lists; track RSVPs.
  • Create, update, and analyze event data and contact reports.
  • Accurately and efficiently format, proofread, edit, and distribute correspondence 
  • Provide writer(s) with background information/donor contact/research for donor profiles. 
  • Seek and implement processes that increase efficiency and efficacy of donor engagement. 


  • Provide administrative support to staff in Stewardship & Donor Relations, including managing calendars, travel preparation, database management, travel expense reimbursement and reporting. 
  • Compose routine written correspondence, presentations and reports. 
  • Screen incoming correspondence and respond to routine inquiries independently. 
  • Reconcile credit card purchases including tracking, reviewing monthly statements, obtaining signatures and receipts, and submitting to the Office Manager. 
  • Manage other assigned duties as needed. 
  • Hire, train and supervise student workers.


  • Experience with data, including collection, entry, analysis, and reporting. 
  • Ability to work with a minimum of supervision in a fast-paced environment. 
  • Provide excellent customer service to internal and external constituents.
  • Technical proficiency including word processing, spreadsheets, and database management. Advanced Excel skills a plus.
  • Highly organized, ability to plan and meet deadlines. 
  • Willingness to take the initiative and propose solutions. 
  • Strong writing and editing skills.

Education and Experience Requirements

  • Bachelor’s degree preferred.
  • At least two years of relevant experience in a professional environment. 

Mount Holyoke College is a highly selective women’s college. The first of the Seven Sister colleges, we are a noted leader in liberal arts education with a mission grounded in the conviction that women can – and should – make a difference in the world.

Mount Holyoke attracts ambitious and independent-minded students to our inclusive and socially conscious community of 2,200 students, who hail from nearly all 50 states and 74 countries. One of the most diverse liberal arts institutions in the U.S., the College combines rigorous, innovative academics with embedded career experiences that prepare students for leadership on a global scale. Our graduates are consistently recognized for doing groundbreaking work – in all fields, on all continents, and in a vast array of languages.


Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.

Mount Holyoke College is an Equal Opportunity Employer. 

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